Kensington Recreation Committee Minutes

April 22, 2010

 Amended and Approved on May 13, 2010

 

Meeting began at 6:30pm at the Library

In attendance: Kay Christie Cardoni, Dawn Perry, Donna Carter, Marilyn Niles

Guest: Bob Cole, Russell Perry, Dave Macek

 

Minutes to the April 8, 2010 meeting were approved. The motion was made to approve the minutes; the motion was seconded and was passed.

 

Mother/Son ‘Brain Waves’- on May 14th at KES gym- Dawn stated that there would be no age limit for children and that the cost would be $2 per child/$5 per family.

 

Summer Camp- Marilyn Niles updated the committee with the following: the Director of the Summer Camp will be Elizabeth St. Martin and the Assistant Director will be Kelsey Lampman. Marilyn and Kay met with the Director and Assistant Director on April 22nd to discuss the summer camp program. Instead of a different theme each week it was proposed that a different theme each day be scheduled –to make each day exciting to the camper.  Kay discussed that last year the Camp Coordinator was a paid position and discussed that this year it also be considered as a paid position. Kathy Felch had previously forwarded an email outlining the Recreation Revolver Account and it was stated that any motions should be tabled until LGC is contacted and the matter of a recreation member/ town employee be discussed. The counselors will be hired this week and counselor training is scheduled with LGC for June 15th. Each counselor will be trained in basic first aid and camp procedures. The next meeting with the Director and Assistant Director is scheduled for May 13th.  

The summer camp fee: $85 per camper ($220 per family) for a regular day- 8:30-1:00pm and $130 per camper ($345 per family) for extended day-8:30-3:00pm. (Two motions were made with respect to budget/spending on Summer Camp –please see Expenditures –Motions.)

 

Kensington Equestrian Center- Donna discussed the Kensington Equestrian Center (KEC) summer camp and would like to advertise their program - for every KEC registration the Kensington Recreation Committee would receive $25 back from the KEC. Donna made a motion to advertise the KEC on the Kensington Recreation Committee town web site and on the KES web site. The motion was seconded and was passed. Donna will email the registration and waiver to the Committee before posting on the websites.

 

Budget – The Recreation Committee met with Russell Perry-BOS to discuss the budget. We discussed the budget, specifically that draft forms be created to show the title/number of the specific account of the Recreation Revolver or the town budget from which an expense or deposit would be made. We agreed to keep records and discuss our budget at each of our meetings. On May 7th Dawn and Kathy will be meeting to discuss the forms and the budget.  We also agreed the have an Expenditures-Motions category to state the motions made for expenditures/deposits in one place in our minutes.  Also discussed were pre-approved line items. 

Field Scheduling- Dawn and Stephanie are meeting to write procedures for the calendar, field schedule, and field fees/payment.

Concession Stand- Donna suggested that we assist by posting the need for volunteers on our website and the school website. Dawn stated she would help post this request.

Adult Co-Ed Softball- Dave Macek stated he would like to organize the Adult Co-Ed Softball again this year.  He recommended a KRC charge of $100 per team for games which would start the second week in June and run through Labor Day –Monday through Thursday. (Please see Expenditures/Motions). He will send the forms to Dawn to post on the website and he also mentioned that there will not be a joint league with Exeter. Dave mentioned 4 items of concern with respect to Field C -     1. The bathrooms have no locks. 2. The left field lights need to be adjusted or tree limbs trimmed. (Dave stated he could trim the trees if approved.) 3. The first base fence could be higher or a net placed along the fence 8 feet high (there were injures). 4. On the left side of third base the balls go into the woods –a net could be placed along the fence (kids run after the balls into the woods).  Also discussed was what amount would be charged for the lights for night games. There was mention of a tournament being held in the summer of 2010 for the softball league.

 

Kensington Festival – on Saturday, July 10th at Sawyer Park - Hawaiian/Jimmy Buffet theme- Dawn stated that she would like to bring other town organizations into the festival like; the church, fire department, American Legion, Girl/Boy Scouts, PTO, and KYAA.  The Chili/Bake-off will be organized again this year by Grace Beason, Donna will organize the bouncy houses, Kay will organize the face painting and Cengiz will start working on sponsors for the festival. We also discussed a pie eating contest, crafts, a dodge ball game, a kickball game, and a home run derby. Mr. Lewis will sponsor the fireworks for the evening.  The recognition of a recreation member-Donna will order the plaque –details per a previous meeting.   Transportation for the festival was discussed-tractors, wagons, and a gator for assistance to the field.                                                                                                                                                       

Skateboard Park – Donna discussed the skateboard equipment and that it is disruptive to the ball teams to have the equipment in the bunker. It was discussed that by May 6th, Cengiz have a quote from Obrien and by May 13th a plan to install the equipment –either by volunteers or professionally.  Donna stated that she would have the time to pursue this matter if Cengiz was unable to so in the timely manner stated.  Also discussed was a sign for the skateboard park with rules for the skateboarders.

Movie Night- Movies in the park was discussed for the month of August. Kay stated she would look into this event.

Kick-off to Summer- June 24th -Dawn discussed having a Kick-off to the summer event with the band, Rock Daddys. (Please see Expenditures-Motions)

By-Laws/Procedures/Mission statement/Roles – this project will need to take priority. 

 

 

Expenditures –Motions:

  1. Summer Camp- RCE-1a   Marilyn made the motion to expend $40 for background (Quarry) checks for the KSC camp counselors. The motion was seconded and was passed.
  2. Summer Camp- RCE-1a  Kay made the motion to reimburse Marilyn Niles $60.52 for the copying expense for the summer camp brochure.
  3. Kick-off to the Summer-Event 4520SE   Dawn made a motion to book Rock Daddys on June 24th for the Kick off to the Summer event in the amount of $1000. The motion was seconded and was passed.
  4. Adult Co-Ed Softball – RCI -1d   The motion was made to charge Adult Co-Ed Softball $100 per team to play on Field C.

Events:

Projects:

Business:

Meetings:

Meeting adjourned at 9:45pm.

Next meeting May 27, 2010 at 6:30pm at the Library

Respectfully submitted, Kay Christie Cardoni