Kensington Recreation Committee Minutes
October 8, 2009
Approved on November 5, 2009
Meeting began at 6:30pm at the Library
In attendance: Kay Christie Cardoni, Cengiz Satir, Donna Carter, Dawn Perry
Minutes to the September 25, 2009 meeting were read and approved.
The Youth Ski Lesson Program at the Bradford Ski Area was discussed by Kay; John Clark has provided the copies of the forms that he used last year.
Specifically, the Recreation Committee will work with John to get the proper forms out and to keep costs down. When John updates us with the dates/times/costs – we can create the forms to post on the website and school e-news.
KES Activities – Lili Spinosa and Kay met to discuss some great new programs: Basketball for middle/high school students, Men’s Basketball, Dodge ball for middle/high school students, and Adult Co-ed Volleyball. Dawn has re-vamped the forms and when we have confirmed everything, the forms will be posted on the website, e-news and Community News. The Recreation Committee is discussing hiring/contracting the position of Gym Coordinator or Activities Coordinator to supervise the KES youth activities. That position would be paid be session or per hour. Fees collected through KES activities will be used to pay for this position.
With respect to the Summer Camp; Dawn and Kay met with Kathy Cook on October 8 at 6 pm at the Library. Kathy Cook presented a memo of the de-briefing meeting she had with Shelly Ellis and Kelsey Lampman – which outlines suggestions and recommendations for next year. She also returned a key to the bunker and a walkie talkie: the key to the gate has been lost. Dawn took the tarps on the pavilion down and put them away and Dawn and Kay will for organize the Summer Camp supplies in the bunker/cages. Kathy Cook gave her letter of resignation for the Recreation Committee, dated October 3, 2009. We sincerely appreciate the terrific job Kathy has done for the Summer Camp and the Kensington children.
A motion was presented: To reimburse Kathy Cook for a 4 foot ladder which was misplaced/lost through the use of the Summer Camp.
The motion was seconded and was passed by the Recreation Committee.
The ‘Candlelight Walk’ or Holiday Stoll was discussed by Kay. A meeting took place on September 29th at the Kensington Library with Sara Belisle, Dolores Martin, Marian Kimball and Kay. The specifics of this event: the route, the carols, and when/how the buildings are lit were discussed. Dawn is reviewing the old Carol book and developing new Carol book (using less paper and larger lettering).
The Father/Daughter Dance at the Grange was discussed by Dawn. The date has been set for February 13, 2009. The BOS approved the Building Use Permit for this event at the Grange. There will be advanced ticket sales to pre-determine the number of people, (need to find out the buildings occupancy limit) refreshments, and a photo and/or photo frame for the dance.
The Halloween Party was discussed by Donna; there has not been any news with respect to a contribution or donation to this event (the donation has been discussed since September) As of October 8th, there has been no determination as to the location of the Party (Lewis property or Sawyer Park) and there has been no determination as to the date (Friday, October 23rd at 5:00pm or Sunday, October 25th late afternoon). Donna stated she has secured the wagons/carts for the hay ride but not the tractors to pull them. Donna stated that as Rosencrantz has been generous enough to donate their time and tractors to the event for over 15 years; they had asked if she could try to find some new volunteers and if she was unable to, to let them know and they could work something out. DJ Hickman, the magician had both dates available Friday and 23rd and Sunday the 25th. He required a $425 fee for the event. According to Donna; in past years the Recreation Committee had budgeted $500 for this event. Per Donna the tents were tentatively ordered, she had family volunteers to package candy, she didn’t have specific volunteers for the hay carts but has never run into a problem in the past, the volunteers to do the haunting had been tentatively secured. Donna mentioned that she would need the Recreation Committee to help setup and cleanup. At this point in time the expectation and need for the Recreation Committee in regards to the Halloween Event was only as far as it pertained to the Recreation insurance policy. The question was posed to Donna by Cengiz and Dawn: “Was the only reason sponsorship was wanted was so that the Recreation Committee would supply the insurance binder?” Donna answered in the affirmative. The Recreation Committee made a motion not to sponsor or give funds to this event due to the lack of time for planning and notice to the community for this event. The specific wording of this motion:
The Passed Motion: 3 TO 1
If there is not a donation for the Halloween Party by October 9, 2009 the Recreation Committee will not give sponsorship or funds to the Halloween party due to lack of time for planning and notice.
The motion was seconded and passed.
The updated web page was discussed for the Recreation Committee for our events and activities. Paul Lovvik stated he would assist the Recreation Committee in setting up a website. Specific suggestions and graphics as it related to the calendar, park use, building use, and photos were discussed. A meeting will be set up soon with Paul.
Kay attended the BOS meeting and gave a brief update of the Recreation Committee events and activities. The BOS approved the Grange use for the Father/Daughter Dance on February 13th.
Skateboard Park – Cengiz received a plan from O’Brian and Sons and presented it to the Park Trust, he reviewed the equipment and the design and layout. The equipment order was placed for the amount of $6,500, per the approval of the Selectman at the previous trust meeting. Obrien and Sons will ship the equipment to Town of Kensington, with attention to Denise and Mike. Expected delivery is 2 weeks, depending on supplier availability.
Ice skating rink - Bell and Flynn designed the rink – Cengiz met with the Park Trust and Mike D. is looking into the specifics on ‘how to plug the rink’. Cengiz will then work on a dry run to see if the plugs indeed will work. Cengiz will follow up on quotes for ice hockey nets (Fillbricks/Rinks) Follow-up is needed on how to maintain a path through the snow for its use; specifically the cost to plow (parking/path/rink), keeping the ice in good use by flooding from the well, and the use/cost of park lights.
Donna presented information for the purchase of a living tree for a former recreation member in recognition of her 30 years of service. Three different trees were discussed. The tree would be dedicated at the Tree Lighting at Sawyer Park this winter. Specifically, the tree may be purchased from Stratham Hill Nursery and Harold may plant it this fall.
The Committee will need to submit our 2010 budget by October 15th. A meeting will be set in the future to discuss the budget. Donna recommended the budget use the same numbers as 2009, as she feels the duties of the recreation committee have not changed.
Events:
Projects:
Business:
Meeting adjourned at 8:50pm.
Next meeting October 22, 2009 at the Library
Respectfully submitted, Kay Christie Cardoni