Kensington Recreation Committee Minutes
June 10, 2009
Draft subject to change prior to approval
Meeting began at 7 pm at the Town Hall
In attendance: Kay Christie Cardoni, Cengiz Satir, and at 8:30pm Donna Carter, Mike Motherway
Guest: Dawn Perry, Andrew White
Andrew White requested information on forming a 1 & 2 Grade Soccer group which could be sponsored by the Park and Recreation Committee. We discussed the information that would be needed (team roster, waiver, volunteer forms) the Recreation Committee could then vote on sponsoring the group. Andrew White will get back to us.
The Kensington Town Festival is scheduled for July 18th, the discussion centered on having an old fashioned family day. Activities that were discussed: traditional games, music, dunk tank, town pick-up games of: kick ball, baseball, basketball, soccer, and horse shoes, face painting, food-pot luck and grilling, a craft table, and a jumpy slide.
Also discussed: a 50/50 raffle, parking issues/shuttle, a limited concession stand, and the firework donation.
With respect to the Adult Co-ed Softball League headed up by Dave Macek. The committee has had no recent update from Dave. Cengiz will follow up to insure that Dave provides a roster for each team, a volunteer form for each coach/manager, a waiver for each participate, and fees are collected. All were in agreed that a $100 maintenance fee be charged per team as stated in the Committee minutes dated February 11, 2009.
Cengiz will also assist Kathy Felch in reviewing and authorizing payment of fees.
Kathy Cook gave an update on the Summer Camp via telephone on June 9, 2009. Kathy stated that three of the weeks of the summer camps were full, with only a couple openings remaining in the third week. Based on that information she will be hiring another counselor. Training for the camp counselors will take place at the Kensington Elementary School Library on Tuesday, June 16th from 5:15pm to 6:45pm. Should one of our counselors be unable to make that time, training will take place at the Exeter Park and Recreation Building from 3:00pm to 4:00pm on the same day, June 16th.
There will also be training for CPR, First Aid, and Epee pen Administration – that training has not been scheduled as yet. This is required for the Director and Asst. Director of the camp, and voluntary for the counselors.
With respect to the Summer Camp procedures, one last revision: the BOS would like to change 'the emergency lock down' from the concession stand to the bunker. Kathy will follow up with that change. Kathy will also number the pages, and have a spot for the BOS to sign along with the Recreation Committee. The procedure books hopefully, will then be signed by the BOS.
The summer camp is requesting the keys to the gate (BOS gave approval) and the keys to the bunker (the bunker code is not working, and the director will need to get into the bunker each day, a glitch could hold up the camp). Mike Motherway stated he will get the bunker key and gate key for Kathy Cook- the keys will be returned at the end of the summer camp.
Kathy recommends that the Coordinator of the Summer Camp position be a budgeted Recreation position. It is an administrative position that will require about 50 hours at $15. Currently the position is paid from the camp funds; making it a budgeted position would ensure that the job would be ready to do the work necessary for the summer camp. This will be reviewed at budget time.
The concession stand lunch meal for campers was discussed; Kathy felt that handling the meal forms and money would be an added distraction for the Director. Currently all campers open their lunch bags and eat at the same time, the concession stand meals may arrive later. Kathy will discuss this with the Director and perhaps send out an email to parents to see if there is any interest, then try it on a limited basis. Another idea would be to purchase ice cream from the concession stand for all of the campers.
Mike Motherway will draft up a meal plan with the cost of the meals and forward this information on to the committee.
Lastly the BOS discussed a refrigerator to be purchased and put in the bunker, Kathy felt this would not be needed if ice cream could be stored at the concession stand, or if the camp purchased ice cream from the concession stand.
Cengiz discussed the skateboard park and budget. There is $6000 allocated in the Recreation Committee for the skateboard park. Cengiz stated his son would like to design and recommend the skateboard equipment to be purchased. Once the plan and equipment has been reviewed and recommended the Recreation committee can vote on the expenditure.
Mike Motherway discussed signs at Sawyer Park. A sign stating ‘No Bikes’ and another sign stating ‘Dogs must be leashed and waste picked up’. The committee discussed dogs on the play ground and on the fields; all agreed no dogs allowed in those areas, but allowed on the trails.
Meeting adjourned at 9:30pm.
Next meeting June 17, 2009
Respectfully submitted,
Kay Christie Cardoni