Kensington Recreation Committee Minutes
March 11, 2009
Amended and approved April 8, 2009
Meeting began at 7:00 at the Town Hall
In attendance: Kathy Cook, Donna Carter, Mary Jane Solomon
Guests: Kay Cardoni, Anna Satir, Kristy Blundell, Mike Motherway
Discussion and review of the various information Kathy has been putting together for camp protocol, procedures and policies. When complete, Kathy will put together three booklets containing all info; one for Rec., one for the town office, and one for selectmen. Goal is to have these to the selectmen by March 18th for review so discussion can take place at the BOS meeting March 23rd, understanding this may not be enough time for legal counsel to also review.
Discussion on providing scholarships for camp. It was decided a $500 cap from the revolving fund would be set aside for scholarships. This would provide 50% of the cost for one week of attendance at camp.
Camp anticipated costs and income were reviewed based on full enrollment of 35 campers per week for 5 weeks, 6 counselors, one director, and one assistant director.
Income: $13,500 (regular) + $4,500 (extended day) = $18,000
Expenses: director $2,875 (15.75/hr); assist. director $2,100 (11.50/hr.); 2 - 1st yr. $1,920 (8.00/hr.); 2 – 2nd yr. $2,000 (8.35/hr.);senior counselors $5,000 (3rd yr. 8.75/hr; 4th yr. 9.00/hr; 5th yr. 9.25/hr); camp coordinator $500; bus $1,600; park pass $100; bowling $180; training pay $150; supplies $1,400
total: $17,825
Will recommend Kathy be reappointed through August to be covered for her involvement with camp. It is hoped a coordinator will be recruited before then. This will be the same as special appointments for John Clark for the ski program, Lili Spinosa for KES programs, and Dave Macek for adult softball.
Mike
M. presented a proposed policy outlining use of the rec. revolver account in an
effort to keep accounting straight forward. The rec. revolver will be
categorized into 2 sections. The first for recreational activities and
associated expenses and fees. The second for park maintenance related expenses.
This would include items like: fees for field rental, employee pay, maintenance
fees calculated as part of fees charged. The basic concept is to handle some of
the park and rec. activities income and expenses
separate from the operating budget as the rec.
revolver account was intended to be used.
All voted in favor. A vote was made to pre-authorize applying the money that
comes in from the Trust from concession stand
proceeds, and field rental fees paid to the Town, to pay employee costs at the
park and the remainder to go towards park maintenance contracts. This set up
will make the ins and outs for the park and Rec. programs and operating costs
more transparent and easier to track. All in favor.
Donna reported stone engraving would cost $2 per letter but had not figured the total cost for the Roffman stone.
Equipment care and bunker/storage maintenance shall be overseen by the Rec. Committee. Protocol for use and storage of equipment and storage spaces should be written down. Rec. will meet with KYAA to discuss storage and organization.
Minutes to February 11, 2009 meeting approved.
Meeting adjourned. Next meeting April 8, 2009
Respectfully submitted,
Mary Jane Solomon