Kensington Recreation Committee Minutes
February 11, 2009
approved March 11, 2009
Meeting began at the Town Hall at 7:00
In attendance: John Andreasse, Kathy Cook, Donna Carter, Mary Jane Solomon
Guests: Dave Macek, Kay Cardoni, Margherita Savarese, Mike Motherway
John Andreasse submitted a letter of resignation effective Feb. 28th. A sincere thanks to you, John for all your hard work and contributions.
Margherita attended to observe and ask questions about joining the committee. Was concerned with time commitment. It was discussed that the more people you can get involved, the more delegating you can do. It was suggested that next meeting be “bring a friend” day.
Review of minutes to Jan. 14th meeting. Made minor adjustments and approved. Kathy spoke of strong concern regarding when the concession stand became a private business of the Trust and who had the authority to authorize this change, as this was never the original intention. Donna felt the decision had been made before she became a trustee, but MJ only heard this comment at a selectmen’s meeting after her term as trustee expired, so there is discrepancy on this and who made the ruling. Selectmen discussed key distribution but still no decision. There is still a strong belief held by the majority of the members keys to the gate and concession should be distributed to Rec. members for the purpose of access to all facilities for matters both foreseen and unforeseen.
It appears as of now, scheduling will be handled through the town offices but keeping communication open with Rec.. Mike Motherway is setting up a Google Calendar and has penciled in an EJBL schedule. Softball won’t be scheduled until sometime in March.
John spoke with the soccer coordinator. Nets being left out was an oversight. This will be dealt with more carefully in the future. The batting cage is a permanent structure. The netting can be removed though not easily. How to handle this will be discussed at KYAA. Questions regarding soccer storage shed. It was built but kept nailed shut so not usable.
Dave reported Mike Spinosa completed the locking cages in the bunker and submitted a bill for $1,050.
Dave proposed an adult co-ed softball league beginning the second week in June through August. His hope is to form six teams with playing times on Monday and Wednesday nights (6:45 and 7:30) and Sunday mornings. No field lights would be required. ASA umpires and roster will be used. Field set up and lining not needed and bases will remain on the field. It was agreed this would be best served as a Rec. program with Dave Macek agreeing to a special appointment to oversee the league. A motion was made, seconded and approved that a $100 fee per team be charged for maintenance. Exact additional costs for umpires, balls and the ASA fee will be determined later but very close estimates put an additional $400 fee per team. Waivers will need to be drawn up and signed by each participant. Perhaps the basketball form can be modified.
Sledding at Hodges Hill is scheduled for Sunday, February 15th from 12 – 3. MJ will be there and bring hot cocoa and snacks and has trail maps for those interested. Donna said Grant will try to drag the hill to smooth it out before the party.
Donna reported estimates for the plaques for Chris Hsieh’s dug outs and Doug Merrill’s bridges run $75 - $80. A 12” x 12” aluminum plaque for Nancy’s stone is around $300. Brass was preferred so will be looked into further.
MJ and Kay attended a Risk Management workshop in concord at LGC on Feb. 4th. Strong emphasis on getting all committee roles and responsibilities, job descriptions, procedures, policies, and protocols written down and signed. Focus now needs to be on camp. Kathy, Kay and MJ will schedule a meeting with Kerry Muncher from LGC to review what is currently in place for camp and what needs to be done. A selectmen’s rep will be invited.
Kathy will be running an article in Comm. News about camp counselor jobs. A new application, modeled after Exeter’s, is being written and will be available on line. Kathy is also working on a new brochure and will be contacting Shelley for photos and to verify info. A line about scholarships will be added. Brief discussion regarding hiring a camp coordinator. This is seen by most as a necessary position and will be paid for through camp income with no additional cost to taxpayers, just as the director, assistant director, and counselors are paid.
Donna spoke with a man in town who maintains ice rinks and is expecting a proposal from him on how to best manage on at the park.
Meeting Adjourned.
Next meeting scheduled for March 11th at 7:00
Respectfully submitted,
Mary Jane Solomon