Recreation Committee Minutes

August 13, 2008

Approved 09-10-08

Meeting began at 7:45 at the Town Hall

In attendance: Kathy Cook, Donna Carter, Dave Macek, Mary Jane Solomon

Camp discussion.

*All five weeks were full and went very well. Many added on the extended camp program so income was much higher than anticipated. It was decided the excess income would be placed in the revolving fund. This will be available should unexpected expenses occur for camp next year, or should enrollment not meet expectations and costs are higher.

• Kathy spoke at length with the camp coordinator from Exeter Rec. and picked up much useful info to consider for future camp programs.

All in agreement to purchase new ladder to replace the one that disappeared during construction as well as one to replace Kathy’s that was borrowed for camp if it does not show up.

• Kathy also loaned Shelly her walkie-talkies. They proved very useful for communication during pick up and drop off and while the campers were utilizing different areas of the park. All agreed to the purchasing of a set. Kathy will pick them up.
• Discussion regarding request to reimburse a camper who did not feel comfortable attending one session of camp after having completed a previous session. It has not been the policy in the past to reimburse as camp staff and materials are set up based on number of campers, but this policy does not appear in writing on the registration. This will be added to future forms. In the meantime, it was suggested a written request for a reimbursement be asked for, and if received, that one week of camp will be reimbursed.
• Again it was stated the camp director needs a key to the gate to be able to get supplies to the bunker and allow vehicles needing access for special performances or in emergency situations. Mary Jane will again bring this up to the Trustees.

It was requested an agenda be sent to committee members before each meeting. I’ll try.

Updates from Trustee meeting;

• Water fountain meeting ADA standards set outside restrooms as discussed will cost $3,700. A less costly alternative will be looked into. One would be placing the fountains inside the restrooms. It was felt by most members this would be very messy and the originally agreed upon placement is preferred.
• Flooding in bunker – Dave asked if there are perimeter drains.
• Access to storage shed at Sawyer Field. Will there be a path around the corner to avoid going across the field?
• Extra mowing for Cal Ripkin – who authorized?  Dave said he noticed grass was too tall on Sunday and asked John to find out about mowing for the Monday game as Dave was leaving town. Only one field was needed. Dave was unsure exactly what was discussed with whom, but felt it should be part of maintaining useable fields. This will be looked into further and the amount charged for mowing one field will be questioned. Rec. agreed to pay a reasonable fee for this mowing.

Need to request change of BOS minutes regarding cost of basketball hoops at KES. MJ will talk to Denise about this.

Application and fees for use of park – Denise asked that the basic rules of the park be added. Also the town seal be lightened making the application easier to read.  A line will also be added for a waiver if requested and a line to write the reason for request.

For next meeting - trails/natural play areas; copy of updated budget; report from KYAA about joining Rec.

Meeting adjourned.

Next meeting September 10, 2008

Respectfully submitted,

         Mary Jane Solomon