The Kensington Recreation Committee

Minutes

July 9, 2008

Approved 09-10-08

 

Meeting began 7:25

 

Attendance:  John Andrease, Donna Carter, Kathy Cook, Dave Macek and Nancy Roffman

 

Visitor:  Jim Webber – requested permission to set up a button making table at the Park Opening Day on July 12th.  Rec approved and would pass it by the Trust.

 

Visitor:  Tim Cannon – secretary for KYAA and coach for EYSA:  requested rates and use of multi purpose field for soccer use: 2 practices per mid-week from 5:00 to 8:00 PM and games on Saturday and Sunday from noon to 6:00 PM. EYSA would incur

 cost of painting fields.  Will need field from 3rd week of August to 1st week of November.

Columbus Cup Tournament a potential: 3 on 3 in baseball fields.

 

Discussion:

KYAA:

·               EBJL check given to Mary Jane Solomon for use of field 59 games at $10 each = $590.

·               Tent City: fundraiser organized by Lili Spinosa.  Use concession until 7:00PM – tents are set up after 3:00 PM and gone by 11:00 AM.  Any night from August 18-25.  Rec. approved expects to waive fee.  Proceeds from concession to go to Trust.

·               Basket Ball Hoop at Elementary School: request 2 nets (split cost between KYAA, Rec. and Kensington Elementary School.  Rec’s share is $3000.  Rec approved.

·               Safety concern at north end of multi purpose field: need fence or net to go across to keep kids from going over.

·               Request kick boards on back stop for soccer practice.

·               Need wheels on large soccer nets to wheel them out onto the field.

 

Field Conditions:

·               Warranty questions: drainage problem on softball field, 1st base and home plate and baseball field, 3rd base and home plate.

·               Excessive wetness and ripping up sod on multi purpose field.

 

Miscellaneous:

·               What did concession make after costs?  (No answer at this time.)

·               Bees in play structure roof: need to take precautions in the spring.

·               Key box for bunker and Sawyer field.

·               Key to gate is needed for camp director to bring in supplies and open for special visitors.

·               East Kingston Baseball fundraiser: requesting fee for use of baseball field and pre-paid lunch at concession – 6-8 teams, day games.

 

Fee Structure:

·               Researched towns with approximately 2000 residents: no one charges for local youth sports (an open program which is Rec connected).

·               Rec approved having a statement on application indicating that all local youth organization may request a waiver of fees.

·               Concession Self Service: to be discussed with Trust 

o       rework of application

o       downloadable form or pick it up at town hall

o       point of contact – discuss at next Rec meeting with check attached

 

 

Meeting adjourned at 11:05

 

Minutes submitted by Kathy Cook 8/18/08