Kensington Recreation Committee Minutes

June 11, 2008

Approved August 13, 2008

Meeting began at 7:30 at the Town Hall

In attendance: Kathy Cook, Dave Macek, Mary Jane Solomon

Chris Hseih came to ask about proposed changes to the dugouts he had built for an Eagle Scout project just before the park construction was known about. Also to ask if the plaques recognizing him and various donors would be displayed on the dugouts by July 12^th. There was much discussion about proposed changes to his project but no one present knew exactly what was involved. Chris stated he would prefer they remain the same. He felt if the dugouts were altered in appearance, he would no longer feel it reflected his work or his project. As this was a gift to the town, the selectmen will be asked about this. Plaques should be ready by the 12^th.

Park concerns:

Tarps for pavilion – Kathy measured and felt there was need for two tarps on one long side of the structure and one for each short end. Ok was given for Kathy to contact Dan Provost for ordering info and to go ahead and order them.

Water fountains - need one on side of concession building. Another would be good down by bunker on field side, if possible.

Control of fields- who makes the call if a field is ok to use? Field coordinators from KYAA and/or EJBL have traditionally evaluated fields and made the call. This is the preferred method.

Maintenance- still need a log of work done for future reference and budgeting.

Special events:

Who schedules them – it was felt the Rec. should be in charge of this

Fees – who will determine them. Town form outlining policies and reservation fee; money should go to town. Rental fees for concession stand and/or hiring concession worker go to Trust.

Policies – suggested by Rec., approved by Selectmen as this is a town issue.

Paid employees – who pays? Felt Trust should pay as this should come out of profits made in the concession stand.

Police notification – the department should have a schedule of all activities.

The above were discussed, but there was not a quorum to vote on any setting of policies or recommendations.

Kathy presented a written description of the camp director’s job and responsibilities. Also stated cost of bussing did not go up as expected. This combined with full enrollment of programs leaves extra money for hiring special performers or an additional field trip.

Mary Jane will write down description of Rec’s roles and purpose as we decided on at our previous meeting to present to the selectmen and ask for a concrete approval.

Minutes of May 14^th meeting amended to include adding the task of scheduling facility usage under roles and to add KYAA programs to also be turned over to the Rec. should KYAA disband.

Meeting adjourned. Next meeting July 9^th, 2008.

Respectfully submitted,

Mary Jane Solomon