Recreation Field and Facility Use Application Request

Kensington Recreation Committee

Town of Kensington, New Hampshire

Please complete this application 2–4 weeks before event to request use of a Town field, park, building, or other recreational facility and return to the Kensington Selectmen’s Office, 95 Amesbury Road, Kensington, NH 03833. 

Selectmen meet the 1st & 3rd Mondays each month and the Recreation Committee meets the 2^nd Wednesday.

e-mail:  kensington@kensingtontown.com   Phone:  603-772-5423, x 101   Fax:  603-772-6841

Reservation Procedures:

· Requests will be classified and handled on an availability basis with the following priorities:

TYPE I: Programs and activities of the Town of Kensington and the Town of Kensington Recreation Committee will receive priority use of any and all facilities.

TYPE II: Kensington Elementary School, Kensington based non-profit organizations, including but not limited to youth and/or adult athletic leagues, girl scouts and boy scouts, church groups, service clubs, civic associations, etc.

TYPE III: Non Kensington based non-profit organizations and private individuals, businesses and organizations.

· In-season sports will take precedent over out of season sports (i.e., baseball in spring and soccer in fall).

· The Town of Kensington will collect all fees and necessary paperwork prior to facility use.

· Failure to pay fees or submit required paperwork would result in the disqualification of request.

· The Town of Kensington reserves the right to cancel reservations. If this occurs the rental group will receive a refund.

Cleaning Fees/Damage Deposit

  An additional fee will be assessed for any additional cleaning that is required due to failure of the reserving party to thoroughly police and clean areas after use. This fee will be itemized and billed to the reserving organization once the duration of the facility reservation is completed.

Miscellaneous Charges

Any damage directly incurred as a result of the reserving party’s use of the facilities (i.e., Lights at field) will be itemized and billed to the reserving organization once the duration of the facility reservations is completed.

Any additional fees billed to the reserving organization that are unpaid will result in legal actions to collect fees and will disqualify the reserving organization from any future facility reservations.

RENTAL RATES

A minimum refundable security deposit of $50.00 is required for all park and recreational facility rentals.

Building Rental Fees:

Pavilion: Resident: $15 per hour     Non-Resident: $25.00 per hour               Band Stand: Resident:  $100 Non-Resident $150                 

Concession Stand w/Pavilion (full or self serve): By Permit Only. Rate varies upon application.

Playing Field Fees: Youth Baseball Field, Youth Softball Field, Adult Softball Field:

Resident: $15.00 per Field per hour             Non-Resident $25.00 per hour            Lights for playing fields:  $75 per field

Above Fields prepared (includes lining, raking, dragging of field):  Resident: $25.00 per prep   Non-Resident: $40 per prep

Multi-Purpose Field:

Resident: $25.00 per hour                        Non-Resident:  $35 per hour    

Lights:  from dusk to 10:00pm – Resident: $25.00 per field             Non-Resident: $50.00 per field                                                                                                                       

PLEASE MAKE ALL CHECKS PAYABLE TO THE TOWN OF KENSINGTON

WAIVER OF FEES MAY BE CONSIDERED FOR RECOGNIZED TOWN GROUPS, ORGANIZATIONS, AND COMMITTEES

Payment due with application

Total Fees Due

Parks, Fields and Open Space Rules of Use

a) Permit required for organized groups of 25 or more.

b) Alcoholic beverages will be permitted only after securing a permit from the Board of Selectmen.  No under age possession or consumption of alcoholic beverages is permitted.

c) Sleeping during the night time hours is not permitted except by Town Groups with permission from Selectmen.

d) The park is open from sunrise to 10 p.m.

e) Fires are permitted only after securing a permit from the Town Forest Fire Warden or his authorized deputies.

f) Grilling in designated areas only.

g) All bottles, cans, waste and trash must be cleaned up and placed in the dumpster by the recipient of this permit.

h) No mini bikes, motorcycles or summer recreation vehicles are permitted beyond the parking lot.

i) Authorized vehicles only allowed beyond the gate.

j) Skateboards, rollerblades, and scooters allowed only on skate park area.

k) Bikes and horses on woodland trails only.

l) A person may not sell or offer for sale, any merchandise, article or thing in or upon the park without having first obtained a permit from the Town for a specific area.

m) A person may not indulge in riotous, threatening, or indecent conduct or abusive, threatening or obscene language.

n) No animal may be brought on park property unless it is on a leash, and at all times entirely within the control of the person bringing it on park property. Poop must be scooped. No animals allowed on playing fields.

• Hours – Facility use should not extend outside of the hours approved reservation/allocation request.
• Facilities – The reserved use of Kensington parks and/or facilities such as a recreation shall be scheduled at the discretion of the Town of Kensington. A reservation confirmation shall be issued specifying the date, time and location of the use and such use shall be subject to any conditions that may be imposed there under.
• Personal Conduct – No person shall improperly conduct him/herself within the parks so as to annoy or disrupt any other person using the parks.
• Disposal of Waste – The permit holder will leave the field and surrounding areas in a clean, neat condition. All waste, garbage and recyclables shall be disposed of in receptacles designated for this purpose. If it is necessary for the Town to provide cleaning services following a reserved activity the permit holder may be charged an additional fee (see page 1) and a review of future use will occur.
• Town Property – No person shall damage, deface, destroy or remove any park property, including but not limited to: signs, structures, equipment, natural growth or other material.
• Motor Vehicles – No person shall operate, stop or park any motor vehicle except in designated areas. Nor shall any person operate any motor vehicle, in a reckless or negligent manner, or in such a manner as to become a nuisance to other park users.
• Firearms – No person other than an officer of the law shall carry any firearm within the limits of the parks.
• Sound Equipment – No person shall use any sound amplification equipment in the parks except by special permission from the Town of Kensington.
• Explosives and Fireworks – No person shall have in his/her possession or ignite any fireworks within the parks, fields, or Town owned facilities.
• Failure to comply with park regulations may cause the cancellation of reservation and forfeit the use of Town facilities in the future. Reservations are revocable at any time for any violation of rule, ordinance, or state law.
• Parking - Parking spaces are available on a first come, first serve basis. In the event there are a number of activities going on at the same time and the lots get full, people may need to park as far away as the parking lot at Town Hall and walk.

PENALTY:  Failure to follow these rules will result in notification of the Police Dept., removal from the park, and shall be liable to a penalty of not more than $100.00 for each offense.

CONTACT INFORMATION

Name/Organization: ____________________________________________________________________________

Contact person: _________________________Address: ________________________________________________

Phone: __________________________________Email: ________________________________________________

Please circle all that apply:

TYPE I  II  III      Single Use        Seasonal Use    Tournament Use 

*rates for seasonal and tournament use vary dependent upon usage

RESERVATION DETAILS

___Pavilion  ___Concession Stand   ___Band Stand   ___Multi-Purpose Field

___Youth Softball Field   ___Youth Baseball Field   ___Adult Softball Field   

Date(s) of Request: _____________ Start Time: _______ End Time: ________ Rain Date: _____________

Expected attendance amount:  Residents:    Non-Residents: _______

Number of automobiles expected:  Buses:     Vans: _______

Is event open to open public? __________Will admission be charged/amount? ________

Do you request to place any items on site (sign, banner, booth, tent, etc.)______________    Size __________________ Date(s) on site_____________________

Does your organization have liability insurance? ______Please include a copy of certification of insurance for our files.

***The applicant must provide a certificate of insurance or request a waiver from procuring insurance when requesting usage of any town property or building and prior to approval. Required amounts: General Liability/Bodily Injury/Property Damage (combined) $300,000/$1,000,000 with additional personal injury of $300,000 AND the Town of Kensington listed as an additional insured.

The Town reserves the right to require the applicant to maintain insurance coverage on the day of the event, naming the Town as an additional insured.

All parties using the Town of Kensington Park and Recreation facilities pursuant to this rental agreement shall possess any and all licenses, rights, or other permission required by law to prevent infringement and/or the unauthorized use of any trademarks, copyrights, and/or other intellectual property rights. Moreover, in consideration for granting permission to use the Park and Recreation facilities, the user and his/her/its respective successors and assignees covenants and agrees to indemnify and hold harmless the Town of Kensington, its officers, agents, and employees, from and against any and all claims, damages, costs, losses, expenses, and fees, including but not limited to reasonable attorneys’ fees, it may suffer as a result of any and all claims, demands, costs, liability, or judgments against it for alleged infringement and/or unauthorized use of any trademarks, copyrights, and/or other intellectual property rights arising from or related to the user’s use of the facilities.

By signature hereupon you agree to accept responsibility for the activity described above. _____________________________________________

                                                                                                                                                Signature                                                                 Date                                                                                                                                                                                                                                                                                      Application received _____________________________________________________________________

                                                  Date and time                                                        By Admin Assist

Permission issued ______________________________________________________________________

                                                    Date and time                                                      By Recreation Committee Chair

Permission issued ______________________________________________________________________

                                                    Date and time                                                      By Selectmen